Terms of Service

1. Acceptance of Terms

By accessing or using Co-Curricular Manager ("the Service", "the Platform"), you agree to be bound by these Terms of Service ("Terms"). If you are accessing the Service on behalf of a school or organisation, you represent that you have authority to bind that entity to these Terms.

If you do not agree to these Terms, do not use the Service.

2. Service Description

Co-Curricular Manager is a web-based platform that helps schools manage staff co-curricular hour requirements. The Service includes:

• Staff hour logging and tracking against registered activities
• Activity and session management tools
• Coordinator and administrator approval workflows
• Compliance reporting and data export
• Staff leaderboard and recognition features
• Microsoft 365 Single Sign-On integration

We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with reasonable notice to active schools where possible.

3. Acceptable Use

You agree to use the Service only for its intended purpose of managing co-curricular activities and hours within your school. You must not:

• Use the Service for any unlawful purpose or in violation of any applicable law
• Attempt to gain unauthorised access to any part of the Service or to other schools' data
• Upload malicious code, viruses, or any content designed to disrupt the Service
• Use the Service to store student data (the platform is designed for staff only)
• Share account credentials with individuals outside your school's staff
• Reverse engineer, decompile, or attempt to extract the source code of the platform
• Resell, sublicense, or make the Service available to third parties without written consent

4. School Administrator Responsibilities

The school administrator who establishes and manages the school's account on the platform ("School Administrator") is responsible for:

• Ensuring all staff using the platform are authorised to do so
• Keeping administrator credentials secure and confidential
• Configuring the platform appropriately for the school's requirements (hour targets, activity settings, etc.)
• Reviewing and approving or declining hour log submissions in a timely manner
• Ensuring the school complies with its own obligations under the Australian Privacy Act when using the platform to manage staff data
• Notifying us promptly if you become aware of any security breach or unauthorised use of your account

5. Data Ownership

Schools own their data. All data entered into the platform by your school — including staff records, activity configurations, hour logs, and approval decisions — remains the property of your school.

We are a data processor acting on your school's behalf. We will only process your data in accordance with your instructions (as reflected in your use of the platform) and our Privacy Policy.

We will not use your school's data for any purpose other than providing the Service, as described in our Privacy Policy.

6. Subscription and Payment Terms

Pilot Program

Schools participating in the Pilot Program receive access to the full Service at no cost for the duration of the pilot period. The pilot period and any transition to a paid plan will be communicated to participating schools with at least 60 days' notice.

Paid Subscriptions

Pricing for paid annual subscriptions is agreed individually with each school. Details including fees, payment schedule, and any applicable discounts will be set out in a separate order form or agreement.

Unless otherwise agreed:

• Subscriptions are billed annually in advance
• Fees are non-refundable except as required by Australian consumer law
• We will provide at least 60 days' notice of any pricing changes before they take effect

7. Termination and Data Export

Termination by your school

You may terminate your school's account at any time by contacting us at jessemckinnon20@gmail.com. You should export your data before termination using the platform's built-in CSV export feature.

Termination by us

We may terminate or suspend your school's access to the Service:

• Immediately, if your school materially breaches these Terms and fails to remedy the breach within 14 days of written notice
• With 30 days' notice, if we decide to discontinue the Service entirely
• Immediately, if required by law or to protect the security of other users

Data after termination

After termination of your account, we will retain your school's data for 30 days to allow for data export. You may request a data export during this period by contacting us. After 30 days, all personal data associated with your school will be permanently deleted.

8. Limitation of Liability

To the maximum extent permitted by Australian law:

• The Service is provided "as is" without warranties of any kind, express or implied
• We do not warrant that the Service will be uninterrupted, error-free, or free from security vulnerabilities
• Our total liability to you for any claim arising from or relating to these Terms or the Service is limited to the fees paid by your school in the 12 months preceding the claim
• We are not liable for any indirect, incidental, special, or consequential loss or damage

Nothing in these Terms limits liability that cannot be excluded under the Australian Consumer Law, including liability for death, personal injury, or fraudulent misrepresentation.

9. Intellectual Property

The Co-Curricular Manager platform, including its software, design, and documentation, is owned by Jesse McKinnon and protected by Australian and international intellectual property laws.

We grant you a limited, non-exclusive, non-transferable licence to use the platform solely for the purpose of managing your school's co-curricular activities, for the duration of your subscription.

Your school retains all intellectual property rights in the content and data you input into the platform.

10. Changes to These Terms

We may update these Terms from time to time. We will notify school administrators of material changes via email at least 30 days before changes take effect. Your continued use of the Service after that date constitutes acceptance of the updated Terms.

If you do not agree to updated Terms, you may terminate your account before the changes take effect.

11. Governing Law and Disputes

These Terms are governed by the laws of South Australia, Australia. Any disputes arising under these Terms will be subject to the exclusive jurisdiction of the courts of South Australia.

Before commencing formal proceedings, the parties agree to attempt to resolve any dispute in good faith through direct negotiation for at least 30 days.

12. Contact

For questions about these Terms, or to exercise any rights described herein:

• Email: jessemckinnon20@gmail.com